Setting Up Direct Deposits (2024)

Enter the country ofthe bank where the direct deposit is to be sent.

Enter the identifierfor the bank where the direct deposit is to be sent. When you selecta bank, its name and address appear.

If the employee's bankhas not yet been set up in the system, select the Add New Bank button to add the bank to the bank table.

Note: If the system is notset up to validate the Bank ID (for US) or the Bank ID and BranchID (for CAN), then the administrator does not need to set up the bankinginformation in the Bank table. The setup is only required if validationsare turned on in the Direct Deposit Control table.

If the bank is in theUnited States, select this check box to indicate that funds are actuallygoing to a non-US bank. This information is included in the directdeposit file that you create with the Direct Deposit Create File process(DDP001).

If the bank is not inthe United States, the system selects this check box and makes itread-only.

Select this check boxif prenotification is required. By default, the check box is deselected.You must select it if prenotification is required.

Note: The Prenotification Required check box is available for entry when you make a change to the Bank ID or Account Number fields and only after you save the page and re-enter with Correct History selected.

Prenoting is the processof verifying routing numbers and account number information for anelectronic transfer through a zero-dollar transaction. During theprenote period (wait days set for each bank on the US Additional BankData page [SRC_BANK_PY_SP] page), a zero-dollar deposit is sent tothe payee's bank account, and the employer typically pays the payeewith a check instead of a deposit. Direct deposits do not go intoeffect until after the end of the prenote wait period. This way, ifthe payee entered an invalid transit or account number the bank canreject the transaction, deposit into an incorrect account may be avoided,but the payee is still paid on time. The prenote process is optional,but strongly recommended.

When using prenoting,you will also want to run the Direct Deposit Prenotification (DDP005)and Direct Deposit Prenote Memo (DDP006) reports prior to runningthe Create Direct Deposit Transmit SQR Report (DDP001) process.

An example of prenotingmight be that on January 31 you confirm the payroll for period January1 to January 31. You run DDP001 on the same day and enter a prenotedate of January 31. Ten working days from that date (assuming that’sthe Wait Days value entered on the US Source Bank table), the systemchanges the prenotification status from Submitted to Completed anddirect deposits go into effect.

Note: If you change directdeposits by setting up a new effective-dated row on the Request DirectDeposit (DIRECT_DEPOSIT_CAN) page, all values of the previous rowcarry over to the new row. You can update most values, but the availabilityof the PrenotificationRequired check box depends on the type of data you thatyou update. The Prenote Date and Prenotification Status values (in the Distribution group box) are always system generated.

Select the applicablevalue to indicate a direct deposit to a checking or savings account,or if the system will issue a check: Checking, Savings, and IssueCheck.

Select Amount if theemployee wants a fixed dollar amount to be deposited in this accounttype.

Select Balance ifthe balance of an employee's pay is to be deposited in this accounttype.

Select Percent ifthe employee wants a specific percentage of his net pay to be depositedin this account type.

Enter a specific dollaramount if you selected Amount in the Deposit Type field. Enter a percent if you selected Percent inthe DepositType field.

(CAN) The Bank ID and Branch ID fieldsappear in the Distribution group box for Canada only.

Enter the three-digitbank ID, and enter the five-digit branch ID.

Note: You must enter a bankID and account number for each account type.

Enter a priority numberfor this distribution. During direct deposit processing, distributionsare made to accounts in order of their priority number―the lower thepriority number, the higher the priority. Priority becomes importantwhen an employee's net pay isn't enough to cover all direct deposits―inthis case, only the higher priority deposits are made.

Note: You should not entera value greater than 900 if you are a user with Fluid Direct Depositfeature uptake.

Enter the employee'saccount number. The account number represents the employee's checkingor savings account into which the money should be deposited.

If direct deposit accountmasking is turned on and configured, the system masks all but thelast four digits of a direct deposit account number. Depending onthe configuration, masking occurs on direct deposit pages for employees,direct deposit pages for administrators, and PDF and non-PDF wagestatements (paychecks and payslips).

Note: When the direct depositaccount number is masked for Employee Direct Deposit pages, the databehind the account number is not encrypted so that the payroll administratorcan access the account number in the event of an issue with the directdeposit request. If you select to mask direct deposit account numberson Administrator Direct Deposit Pages, then administrators will needto run SQL to view the employee’s complete account numbers. When maskingis selected for Wage Statements, direct deposit account numbers aremasked on statements created with PAY003.SQR, PAY003CN.SQR, DDP003,SQR,and DDP003CN.SQR are masked and in PeopleSoft Fluid User Interfacemobile paychecks.

Masking is optional,but strongly recommended. You can turn direct deposit account maskingon for direct deposit pages and wage statements in the Mask DirectDeposit Account Nbrs group box on the Payroll for NA Installationpage (INSTALLATION_PY). See Defining System Settings for Payroll for North America.

The system enters herethe prenote date that you enter in the run parameters for the CreateDirect Deposit Transmit process (DDP001).

The system enters avalue to indicate the status of the prenotification process:

• Not Submtd (notsubmitted): The status when you save a new direct deposit requestrow.

• Submitted: Thestatus after you run the Create Direct Deposit Transmit process (DDP001).

• Completed: Thestatus when the prenote wait period has passed.

Note: (CAN) The prenotificationprocess does not apply to Canada.

Each time direct depositdata is updated, the system indicates whether an online user or aself-service web user made the update, and it displays the date ofthe most recent update. Online users can make updates online usingthe Request Direct Deposit page. The employee, also known as the webuser, can make updates using the Direct Deposit transaction in theePay self-service application.